Hours Worked Calculator: Work Hours and Time Card with Breaks
Calculate hours worked in seconds: add your clock-in, clock-out and breaks to get daily and weekly work hours, decimal hours for payroll, overtime and pay.
When can I clock out?
Time card: hours worked this week
Fill in the days you worked. Leave a day blank to skip it.
| Day | Clock in | Clock out | Break (min) | Hours |
|---|---|---|---|---|
| Monday | – | |||
| Tuesday | – | |||
| Wednesday | – | |||
| Thursday | – | |||
| Friday | – | |||
| Saturday | – | |||
| Sunday | – |
How the hours worked calculator works
Add your clock-in and clock-out time for each day, and the unpaid break in minutes. A shift that ends after midnight is handled automatically.
Each day shows its hours, and the week shows the total in hours and minutes and in decimal hours for payroll. Download a CSV, copy the summary or print it when you are finished.
Type an hourly rate to see estimated pay. Set the overtime limit and multiplier that apply to you; the 40 hours at 1.5 times default is common in the US.
Need the gap between two times without a break? Use the time duration calculator.
How to calculate hours worked
Most people use this as a weekly time card. Copy the times from your punch clock or work app, one row per day:
- Clock in and clock out: the times you started and finished. A shift that ends after midnight, like 10 PM to 6 AM, is worked out correctly on its own.
- Break: unpaid breaks in minutes, such as a 30-minute lunch. If you clocked out more than once, add those gaps together here.
- Hourly rate and overtime: optional. Add them to see regular hours, overtime hours and estimated pay for the week.
Paid every two weeks? Total each week on its own, then add the two weeks together. Overtime is normally worked out week by week.
Examples
- 9:00 AM to 5:30 PM with a 30-minute break: 8 hours (8.0 decimal hours).
- 8:45 AM to 6:15 PM with a 45-minute break: 8 hours 45 minutes (8.75).
- 10:00 PM to 6:30 AM with a 30-minute break: 8 hours (8.0).
- A 45-hour week at 20 per hour, overtime after 40 at 1.5: 40 regular hours (800) plus 5 overtime hours at 30 (150), for 950.
How many hours is a shift? Common work hours
Hours worked for everyday shifts, with the unpaid break taken off. Your own times go in the time card above.
| Shift | Unpaid break | Hours worked | Decimal hours |
|---|---|---|---|
| 9:00 AM – 5:00 PM | 30 min | 7 h 30 min | 7.50 |
| 9:00 AM – 5:30 PM | 30 min | 8 h | 8.00 |
| 8:00 AM – 5:00 PM | 60 min | 8 h | 8.00 |
| 8:00 AM – 4:30 PM | 30 min | 8 h | 8.00 |
| 7:00 AM – 3:30 PM | 30 min | 8 h | 8.00 |
| 7:00 AM – 7:00 PM | 30 min | 11 h 30 min | 11.50 |
| 6:00 AM – 2:30 PM | 30 min | 8 h | 8.00 |
| 10:00 PM – 6:30 AM | 30 min | 8 h | 8.00 |
Minutes to decimal hours chart
Payroll and timesheet systems often want hours as a decimal. Divide the minutes by 60: 7 hours 45 minutes is 7.75 hours. The calculator shows decimal hours for every day and for the week. To convert any single time, use the time to decimal calculator.
| Minutes | Decimal | Minutes | Decimal | Minutes | Decimal |
|---|---|---|---|---|---|
| 5 min | 0.08 | 25 min | 0.42 | 45 min | 0.75 |
| 10 min | 0.17 | 30 min | 0.50 | 50 min | 0.83 |
| 15 min | 0.25 | 35 min | 0.58 | 55 min | 0.92 |
| 20 min | 0.33 | 40 min | 0.67 | 60 min | 1.00 |
Frequently asked questions
How do I calculate hours worked?
Subtract the clock-in time from the clock-out time, then subtract any unpaid break. 9:00 AM to 5:30 PM is 8 hours 30 minutes, and with a 30-minute unpaid lunch it is 8 hours. If you finish after midnight, the calculator counts the next day automatically.
How do I convert hours and minutes to decimal for payroll?
Divide the minutes by 60 and add them to the hours: 7 hours 45 minutes is 7.75 hours. Multiply the decimal hours by the hourly rate to get pay. The calculator shows both forms.
How is overtime worked out?
Hours above a weekly limit (40 hours is common in the US) are paid at a higher rate, often 1.5 times the normal rate. Set your own limit and rate multiplier in the calculator, because rules differ by country, state and contract. Check your employer or local labour rules for what applies to you.
How do I work out when I can clock out?
Use the "When can I clock out?" box: enter the time you started, how long you need to work, and your unpaid break. Starting at 8:45 AM for an 8-hour day with a 45-minute break gives a 5:30 PM clock-out.
Does the calculator work for night shifts?
Yes. If the clock-out time is earlier than the clock-in time, the shift is treated as running past midnight. A 10:00 PM to 6:00 AM shift is 8 hours before any break.
Is this time card calculator free?
Yes. It is completely free, needs no sign-up or app, and works on a phone as well as a computer.
How do I calculate work hours with a lunch break?
Work out the time from clock-in to clock-out, then take off the unpaid lunch. 8:00 AM to 4:30 PM is 8 hours 30 minutes; with a 30-minute lunch you worked 8 hours. In the time card, type the lunch in minutes in the Break column.
How many hours is an 8-hour shift with lunch?
If the lunch is unpaid, you are at work for 8 hours plus the lunch: 8 hours 30 minutes with a 30-minute lunch (for example 9:00 AM to 5:30 PM), or 9 hours with a 1-hour lunch (8:00 AM to 5:00 PM). The hours you are paid for are still 8.
How do I calculate hours worked in a week?
Work out the hours for each day (clock-out minus clock-in, minus unpaid breaks) and add the days together. Five days of 8 hours is 40 hours. The time card on this page adds the week for you and shows the total in hours and minutes and in decimal hours.
How do I add a lunch break?
Type the unpaid break in minutes in the Break column for that day, for example 30 for a half-hour lunch. It is taken off that day's hours. Paid breaks should be left out, because you are paid for that time.
What if I clock in and out more than once in a day?
Enter your first clock-in and your last clock-out, then put the total time you were clocked out in the Break column. For 8:00 to 12:00 and 12:45 to 5:00, enter 8:00 AM, 5:00 PM and a 45-minute break: 8 hours 15 minutes.
How do I fill in a biweekly time card?
Work out each week separately, because overtime is usually counted per week, not per pay period. Note the total for week one, clear the timesheet, enter week two, and add the two totals together for the pay period.
Is my timesheet saved or sent anywhere?
No. All the maths runs in your browser. Nothing you type is stored or sent to our server. Download a CSV, copy the summary or print the finished timesheet if you want to keep a copy.
Is this a legal payroll tool?
No. It is a convenient calculator for estimating hours and pay. It does not apply tax, break rules or local wage laws, so use your payroll provider for official figures.